G suite backup to external archive#

Login to the G Suite admin console ( ), choose Data Migration and select email. With the G Suite data migration service, a super administrator can transfer email from one G Suite account to another. To transfer mail and files, login as a G Suite administrator. You now have a copy of data from the former employeeвЂ™s G Suite account. In some organizations, these files are stored on archival quality storage and kept with the employeeвЂ™s human resource records.

G suite backup to external archive#

You can check the email, then follow the link to download the archive file(s). Choose Create archive.ДЄfter the archive is created, Google will send an email to the former employeeвЂ™s account. The default is 2GB, with options up to 50GB. However, if there is a large amount of data, you may want to increase the maximum exported file segment size. To export all data, leave everything selected. Select the data you wish to export, then choose Next. Open a new incognito browser window, go to, and login with the former employeeвЂ™s account. Use Google Takeout to save all data linked to the account. You will now have control of the former employeeвЂ™s account, and will have blocked the former employeeвЂ™s access to the account data. Choose Your personal info from the home screen, then remove any personal, external email addresses and phone numbers associated with the account. I typically open a new incognito browser window, then go to, and login as the user.

Then, login to the former employeeвЂ™s account and remove any recovery phone or email addresses associated with the account. I also recommend you turn off two-step authentication at this point.Д®. Revoke all application specific passwords and all authorized access items listed. Next, return to the userвЂ™s main settings page, then scroll down a bit (you may need to choose Show more) to the Security section. Choose Reset sign-in cookies to require the user to re-login all devices.Д. Repeat this process for each connected device.Д«. Choose either Wipe this account to remove the organizationвЂ™s data from the device, or Wipe this device to remove all data from the device. Near the end of the account section, youвЂ™ll see the mobile devices connected to the account.

Login with a G Suite administrator account to the G Suite admin console at, choose Users, select the userвЂ™s name, then choose Account. First, remove data from mobile devices connected to the account. HereвЂ™s a five-step process that has worked for several organizations. Go-to resources for safe, secure cloud storage (TechRepublic Premium)ДЄ G Suite administrator needs to secure the account, save the former employeeвЂ™s data, and transfer information to other accounts. The vanilla approach: How open source helps deliver multicloud successД«ecome a Microsoft Azure administrator online and start a great career Email still arrives in their inbox, mobile devices still sync, and all of their Google Drive documents still display the former employee as the file вЂњowner.вЂќ Cloud: Must-read coverageД¬loud security: How your public cloud environment may be vulnerable to data breach When an employee leaves your organization, their G Suite account remains active until a G Suite administrator takes action.